Wawasan Open University (WOU) has established an Advanced Standing (AS) system to facilitate the granting of credit transfer from the students’ previously acquired qualifications into their intended WOU programmes. This will prevent unnecessary duplication of study, thereby reducing the total number of courses required by the students to graduate.

 

What is Credit Transfer (CT)?

Credit Transfer is the transfer of credits earned from one institution to another.  Hence, the credits transferred can be used to reduce the number of credits needed to fulfill the requirements for the award of a named qualification.


Who can apply for credit transfer?

WOU Diploma, Bachelor’s degree and postgraduate students can apply for the consideration of credit transfer. 


What are the conditions applied to credit transfer?

In processing and granting credit transfer, the following key conditions are adopted:

1.  The credentials used to support the application for credit transfer should preferably be accredited by the Malaysian Qualifications Agency (MQA) or an equivalent National Accrediting Agency.  Malaysian qualifications obtained prior to the setting up of Lembaga Akreditasi Negara (LAN) or qualifications offered by public institutions / recognised institutions / professional bodies may also be considered on a case-by-case basis.

2.  Credit hours of the presented course(s) should be the same as credit hours of the intended course or more (i.e. if the intended course is a 3-credit course, credit hours of the presented course(s) should at least be 3 credits);

3.  There must be at least 80% match in both content and level between the presented course(s) and the intended course; and

4.  Results of the presented courses should at least a pass grade of C.

5.  Maximum credit transfer allowed:

Qualification Levels                                                                     

  • MQF Level 3 (Certificate)
  • MQF Level 4 (Diploma)

 

 

Qualification Levels                                                                     

  • MQF Level 4 (Diploma)
  • MQF Level 5 (Advanced Diploma plus Diploma)
  • MQF Level 6 (Bachelor's Degree)

 

 

Qualification Level

 

  • MQF Level 7 (Postgraduate)

Maximum Credit Transfer Allowed for Diploma Level Programmes

  • 30% of the total credits for the degree
  • No limit if the completed qualification is from the same institution
  • If the qualification is from another institution than it will be subjected to residential year requirement (ONE semester)

Maximum Credit Transfer Allowed for Bachelor's Degree Level Programmes

  • 30% of the total credits for the degree
  • 2/3 of the total credits for the degree
  • No limit of the completed qualification is from the same institution
  • If the qualification is from another institution than it will be subjected to ONE residential year requirement

Maximum Credit Transfer Allowed for Postgraduate Level Programme

  • No limit if the completed qualification is from the same institution
  • If the qualification is from another institution than a maximum of 30% credit towards any named WOU Award will apply

How to apply?

Submit the following items to your Regional Centres.

1.  The duly completed “Application for Credit Transfer” form:

2.  Provide a certified true copy of the following compulsory documents:

  • Full transcripts & Awards (completed qualifications) or result slips (incomplete studies)
  • Complete and relevant syllabus from the previous institutions - For new cases where there is no approvals awarded

3.  Every applicant will be charged an application fee. The application fee is not refundable regardless of the outcome of the application. On top of that, if the student is successful in obtaining an offer letter for credit transfer from the University, the student must claim the courses by paying the Credits Transfer Claim Fee within three (3) months from the date of the offer letter. After the three (3) months period has passed, the offer / unclaimed courses have lapsed and re-application is necessary. Please refer to the WOU Student Handbook for details on the Credit Transfer Claim Fee.


When to submit the application and when will the result be released?

You can submit the application anytime after you have registered as a WOU student.  Applications for credit transfer are allowed throughout the year.

Credit Transfer / Advanced Standing results (for new cases) will be released four times a year (i.e. one week before the deadline of course adding and one week before the re-enrolment period (January/July semester).

Credit Transfer / Advanced Standing results (for precedent cases) are usually released faster as the presented credentials have previously been approved and evaluated.

For Advanced Standing dates, please refer to Academic Calendar.


How to determine whether the presented qualifications were MQA/LAN accredited?

Applicants can determine the MQA/LAN accreditation status of the presented qualification(s) by asking for the MQA/LAN Programme Accreditation letter from the previous institution(s) or by checking the relevant listing from the MQA website (www.mqa.gov.my).


How to determine the level of the presented qualification?

Applicants can determine the level of the presented qualification by checking the relevant listing from the MQA and JPA website (http://pengiktirafan.jpa.gov.my/). For example, the ACCA Membership is equivalent to Bachelor of Accounting from Public Institution of Higher Learning.


What credentials, so far, have been approved by WOU for credit transfer purposes?

On a regular basis, the University is considering a number of qualifications for credit transfer purposes.  For an updated list of approved credit transfer by WOU, please consult staff at your Regional Centres / Regional Support Centres.


Will I surely get the credit transfer as listed in the Register of Credentials Approved for Credit Transfer?

For precedent cases, eligibility for the stated credit transfer is subject to terms and conditions.


Can I get a refund for the course(s) that are currently enrolled or taken in the past when they are offered credit transfer? 

You are advised not to enrol for courses which you are claiming for credit transfer until the results of the application are known. If you do so, you are reminded that there shall be no refund of fees for courses awarded credit transfer.

In such cases, you can exercise your own discretion as to whether to drop/withdraw the course(s) awarded credit transfer if you are currently pursuing them this semester or have enrolled for the next semester. Please be advised that all terms and conditions regarding the dropping/withdrawal of course(s) and the associated refund policies of the University still apply. Please take note that if you decide to continue to pursue the credit transfer course(s), the course(s) and their eventual results would be used in the calculation of the GPA/CGPA. Course(s) that has/have already been completed (whether in current or past semesters) are not allowed to be dropped/withdrawn.


 Can I make an appeal against the Advanced Standing results awarded to me?

You may do so by filling in the “Appeal against Advanced Standing Results” form which is available at the Regional Centre and the Student Portal.  Please submit the duly completed form and supporting documents (if any) to your Regional Centres.  A non-refundable appeal fee (i.e. RM50) is imposed.


 How will the courses awarded credit transfer be calculated in my CGPA?

As an example, if the total credit hour required by your intended programme is 120 credits and 8 courses (totaling 34 credits) are awarded to you for credit transfer, your CGPA will be calculated over the remaining courses (totaling 86 credits) instead of 120 credits.


What is the grade / record for the courses awarded credit transfer in the transcript?

It will appear as “CT” in your transcript.


Accreditation of Prior Experiential Learning for Credit Award, APEL(C)

The Advanced Standing system also considers credit transfer via APEL(C).  Credit transfer via APEL(C) recognises the non-formal and informal learning of students.

Non-formal learning: Learning that takes place alongside the mainstream system of education and training.  It may be assessed but does not normally lead to formal certification.

Informal learning: Learning which takes place continuously through life and work experiences.

The following are policies related to APEL(C):

1.  The APEL(C) provision is applicable to all WOU students regardless of the mode of entry whether through conventional or APEL route.

2.  APEL(C) encompasses the assessment of prior experiential learning for the purpose of credit award.  This includes learning acquired through non-formal and informal learning.

3.  APEL(C) will be implemented for all areas and levels of qualifications under the Malaysian Qualifications Framework (MQF).

4.  For postgraduate level study (MQF Level 7 &8), the award of credit is limited to the courses in programmes conducted via coursework and mixed modes only.

5.  APEL(C) shall be confined to courses in WOU programmes that have at least obtained provisional accreditation by MQA.

6.  Courses that forms part of the programme structure under professional bodies may be considered for APEL(C), subject to acceptance by the relevant professional bodies.

7.  The award of credits through APEL(C) is in the form of credits transfer whereby the credits awarded for the course will be counted towards the total credit requirement for graduation.

8.  The maximum percentage of credit transfer through APEL(C) is 30%.  This percentage is in addition to the maximum 30% credit transfer provision based on the existing formal credit transfer policy.  WOU will adhere to the maximum credits transfer allowed through APEL(C) as illustrated in Table 1 for the various programmes offered.  Click here to view Table 1.

9.  Credit awarded through APEL(C) can be automatically transferred to another programme within WOU if the course has the same learning outcomes.

10. The credit awarded must be equivalent to the credit value of the course applied for APEL(C).  Award of partial credit will not be allowed.

11.  Credits awarded for a course are only applicable to the specific course applied for.  Prerequisites (if any) of the specific course is not automatically awarded with credits.

12.  Assessment for the award of credit should be carried out separately for each course.  Award of credit cannot be granted on a block basis.

13.  APEL(C) is applicable only for all courses except for final year project-based courses and thesis/dissertation.

14.  For the Executive Diploma programme, the provision of 30 credits based on 3 years work experience as prescribed in Standard: Executive Diploma will be assessed using the APEL(C) instrument.

15.  Students may apply for award of credits through APEL(C) at any time during their studies.  However, they would be strongly advised to submit their applications for APEL(C) in the first year of study.

16.  Students are not allowed to apply for award of credit through APEL(C) for courses which they have undertaken during the period of study.

17.  The course that has been awarded credit through APEL(C) will appear in the transcript as 'CT(APEL)'.  It will not be taken into account in the calculation of GPA / CGPA.  However, the credits awarded for the course will be counted towards the total credit requirement for graduation.  WOU will issue the Malaysian Qualifications Statement (MQS) as a supplementary document to learners that have been awarded APEL(C).

18.  Students who are not successful in the APEL(C) assessment will have to complete the course through the usual stream in the programme of studies.

19.  Students may appeal against the results of the APEL(C) assessment.  Should an appeal be made by the student, another Assessor will be appointed to evaluate the merit of the appeal.  Students will be informed of such decision.  The decision of appeal is final.  All appeal case would would follow the usual pathway where the results of the appeal would be deliberated at the School level, followed by ASC committee and finally the Senate.  In any appeal case, submission of new evidence for the Portfolio assessment would not be allowed.

20. The student who fails the Challenge Test of a specific course will not be allowed to submit Portfolio for assessment for the same course and vice versa.  Re-submission of Portfolio or re-attempt of Challenge Test for the same course through APEL(C) is not allowed.  The student must register and complete the course once he/she fails to be awarded the credit through APEL(C).


Information on MPU Courses

FAQ 1
FAQ 2 (30.08.2013)
FAQ 3 (05.05.2014)

 

*  Information is correct at the time of printing (January 2017).  The University reserves the right to amend the information without prior notice.