What is Advanced Standing / Credit Transfer?

Advanced Standing is the granting of credits towards a WOU award for prior studies completed in the same or another institution. 

Credit Transfer is the transfer of credits earned from one institution to another. Credits thus transferred can be used to reduce the number of credits needed to fulfill the requirements for the award of a named qualification.


Who can apply for Advanced Standing?

WOU Bachelor’s degree and postgraduate students can apply for the consideration of Advanced Standing. 

Bachelor’s Degree programmes
The credentials to support the application for Advanced Standing should preferably be accredited by the Malaysian Qualifications Agency (MQA) or an equivalent National Accrediting Agency. However, Malaysian qualifications obtained prior to the setting up of Lembaga Akreditasi Negara (LAN) or qualifications offered by public institutions / recognised institutions / professional bodies may also be considered on a case-by-case basis.

Postgraduate programmes
The credentials used to apply for credit transfer must at least be at the postgraduate level or equivalent and accredited by MQA (formerly known as LAN) or an equivalent National Accrediting Agency. Malaysian qualifications obtained prior to the setting up of Lembaga Akreditasi Negara (LAN) or qualifications offered by public institutions / recognised institutions / professional bodies may also be considered on a case-by-case basis.


What are the conditions applied to credit transfer?

1. In processing and granting credit transfer, the following key conditions are adopted:
 

Qualification Levels                                                                     

  • MQF Level 4 qualifications (Diploma)
  • MQF Level 5 qualifications (Advanced Diploma) plus Diploma.
  • MQF Level 6 qualifications (Bachelor’s Degree)

 

Qualification Levels                                                                     

  • MQF Level 7 qualifications (postgraduate level)

 

Maximum Credit Transfer Allowed for Bachelor’s Degree programmes

  • 30% of the total credits for the degree
  • 2/3 of the total credits for the degree
  • No limit but subject to residential year requirement (studying at least one full year with WOU or equivalent to 30 credits)

Maximum credit transfer allowed for WOU’s postgraduate level programmes

  • 12 credits towards any named WOU Award

 

2. Credit hours of the presented course(s) should be the same as credit hours of the intended course or more (i.e. if the intended course is a 3-credit course, credit hours of the presented course(s) should at least be 3 credits);

3. There must be at least 80% match in both content and level between the presented course(s) and the intended course; and

4. Results of the presented courses should at least be grade C.


How to apply?

Bachelor’s Degree programmes
Submit the following items to your Regional Centres.
1. The duly completed “Application for Advanced Standing / Credit Transfer – Bachelor’s Degree” form.

2. Provide a certified true copy of the following compulsory documents:

    a) SPM Certificate. 

    b) Awards (for complete credentials).

    c) Full transcripts or result slips.

    d) Complete and relevant syllabus from the previous institutions - For new cases where there is no approvals awarded.

3. Every applicant will be charged an application fee. The application fee is not refundable regardless of the outcome of the application. On top of that, if the student is successful in obtaining an offer letter for credit transfer from the University, the student must claim the courses by paying the Credits Transfer Claim Fee within three (3) months from the date of the offer letter. After the three (3) months period has passed, the offer / unclaimed courses have lapsed and re-application is necessary. Please refer to the WOU Student Handbook for details on the Credit Transfer Claim Fee. 

Postgraduate programmes
Submit the following items to your Regional Centres.
1. The duly completed “Application for Advanced Standing / Credit Transfer – Postgraduate” form.

2. Provide a certified true copy of the following compulsory documents:

    a) Result slips.

    b) Complete and relevant syllabus from the relevant institutions - For new cases where there is no approvals awarded.

3. Every applicant will be charged an application fee. The application fee is not refundable regardless of the outcome of the application. On top of that, if the student is successful in obtaining an offer letter for credit transfer from the University, the student must claim the courses by paying the Credits Transfer Claim Fee within three (3) months from the date of the offer letter. After the three (3) months period has passed, the offer / unclaimed courses have lapsed and re-application is necessary. Please refer to the WOU Student Handbook for details on the Credit Transfer Claim Fee.
 


How to determine whether the presented qualifications were MQA/LAN accredited?

Applicants can determine the MQA/LAN accreditation status of the presented qualification(s) by asking for the MQA/LAN Programme Accreditation letter from the previous institution(s) or by checking the relevant listing from the MQA website (www.mqa.gov.my).
 


How to determine the level of the presented qualification?

Applicants can determine the level of the presented qualification by checking the relevant listing from the MQA and JPA website. For example, the ACCA Membership is equivalent to Bachelor of Accounting from Public Institution of Higher Learning.


When to submit the application and when will the result be released?

You can submit the application anytime after you have registered as a WOU student. Applications for Advanced Standing are allowed throughout the year. 

If Advanced Standing applications (for new cases) are submitted early (i.e. by week 22 of the current semester), Advanced Standing results will be released early, in time for course adding (i.e. by week 3 of the next semester). Students who submit Advanced Standing applications late (i.e. starting from week 23 of the current semester), Advanced Standing results will be released late (i.e. week 22 of the next semester, after final examination period of the next semester). 

For April and September semesters, Advanced Standing results for new cases received by the last day of enrolment period will be released after final examination period of the semesters.

Advanced Standing results (for approved cases) are usually released faster as the presented credentials have previously been approved and evaluated. 

For Advanced Standing dates, please refer to Academic Calendars.


 What credentials, so far, have been approved by WOU for credit transfer purposes?

On a regular basis, the University is considering a number of qualifications for credit transfer purposes. For an updated list of approved credit transfer by WOU, please consult staff at your Regional Centres.


 Will I surely get the credit transfer as listed in the Register of Credentials Approved for Credit Transfer?

For precedent cases, eligibility for the stated credit transfer is subject to terms and conditions.


Can I get a refund for the course(s) that are currently enrolled or taken in the past when they are awarded credit transfer? 

You are advised not to enrol for courses which you are claiming for credit transfer until the results of the application are known. If you do so, you are reminded that there shall be no refund of fees for courses awarded credit transfer.

In such cases, you can exercise your own discretion as to whether to drop/withdraw the course(s) awarded credit transfer if you are currently pursuing them this semester or have enrolled for the next semester. Please be advised that all terms and conditions regarding the dropping/withdrawal of course(s) and the associated refund policies of the University still apply. Please take note that if you decide to continue to pursue the credit transfer course(s), the course(s) and their eventual results would be used in the calculation of the GPA/CGPA. Course(s) that has/have already been completed (whether in current or past semesters) are not allowed to be dropped/withdrawn.


 Can I make an appeal against the Advanced Standing results awarded to me?

You may do so by filling in the “Appeal against Advanced Standing Results” form. Please submit the duly completed form and supporting documents (if any) to your Regional Centres. A non-refundable appeal fee (i.e. RM50) is imposed.


 How will the courses awarded credit transfer be calculated in my CGPA?

As an example, if the total credit hour required by your intended programme is 120 credits and 8 courses (totaling 34 credits) are awarded to you for credit transfer, your CGPA will be calculated over the remaining courses (totaling 86 credits) instead of 120 credits.


What is the grade / record for the courses awarded credit transfer in the transcript?

It will appear as “CT” in your transcript.


Who can I consult before submitting my application?

You can consult staff at your Regional Centres / Regional Support Centres.
 


Information on MPU Courses 

FAQ 1
FAQ 2 (30.08.2013)
FAQ 3 (05.05.2014)

 
 * the above guidelines are subject to terms and conditions